Announcements and Reminders

Employee benefits notifications available to comply with legislative disclosures requirements, click on this link

For additional information or to request a paper copy of these notices, contact Human Resources at 8-7305.

HRA & ANNUAL ENROLLMENT TIMELINE:

• 10/1/13: On-line scheduling for on-campus biometric screenings begin
• Week of 10/07/13: 2014 annual enrollment packets will begin arriving at all benefit eligible employee’s homes.
• 10/28/13: Benefit Annual Enrollment Period Begins

  Free on-campus biometric screenings begin

  Online questionnaire opens

• 10/29/13: Benefit Information and Wellness Day in AMU Ballroom from 9 a.m. to 2 p.m.
• 10/31/13: Employee Benefit Assistant Day 11 a.m. to 2 p.m. AMU 252
• 11/06/13: Employee Benefit Assistant Day 11 a.m. to 2 p.m. AMU 252
• 11/14/13: Employee Benefit Assistant Day 11 a.m. to 2 p.m. AMU 252
• 11/15/13: Benefit Annual Enrollment Period Ends
• 11/22/13: Last day for biometric screening with your primary care provider
• 11/23/13: Last day for free on-campus biometric screening
• 11/25/13: Last day to complete the online questionnaire and/or fax your biometric screening results (if using the primary care provider form) to Aurora

NOW AVAILABLE the new Health Risk Assessment Biometric Screening Primary Care Provider Form for the 2014 discount.

All employees and their spouses/same sex domestic partners are eligible to participate in the HRA process, although the Marquette employee must participate in order to receive the insurance discount. Spouse and same sex domestic partner participation is not mandatory for the 2014 discount. Employees who complete both HRA parts — biometric screening and on-line health risk appraisal by November 25th— receive a 10-percent discount for their 2014 health insurance premiums starting in January. More information on our HRA page.

• HRA Primary Provider Care Form for 2014
• HRA Frequently Asked Questions for 2014

Flu vaccinations available at clinics throughout campus

Injectable influenza vaccinations will be available to faculty and staff for $20 at several locations throughout campus. Flu clinic listings on MU campus.

Employee spouses and dependents are also eligible for vaccinations. Employees and dependents participating in the Marquette health insurance plan are eligible to receive, partial or whole, reimbursement for their flu shot. Reimbursement levels will vary based on the health insurance plan; EPO coverage is 100 percent reimbursement, while PPO coverage is 80 percent reimbursement. Reimbursement will sent out at the end of the calendar year and will be mailed to the employee's home.

Clinics are administered by University Medical Clinic in collaboration with the College of Nursing and the Department of Human Resources.

Flu clinics will also be available during the Benefit Information and Wellness Day on Tuesday, October 29^th from 7 a.m. to 5 p.m.

Additional Benefit Information

• Tax Treatment - Same-Sex Domestic Partner
• Same-Sex Domestic Partner Affidavit for Insurance Enrollment

Benefits that you don't pay for. They are free!

Employee Assistance Program through Aurora is confidential and accessible 24/7 by anyone living in your household. One assessment and up to five visits per incident at no charge. You do not need to have the MU health insurance. Call 800-236-3231.

All routine health, dental, and vision exams are co-pay, deductible, and coinsurance waived.

If you have the MU health insurance, consider visiting the Marquette Neighborhood Health Center. Call today at 414-933-9100.

*Clinic Moving End of July

The clinic and staff will refocus it's efforts on Women’s Health services only at the new MNHC-Hillside location. (1452 North 7th Street, Milwaukee, WI 53205.) The new clinic location will be staffed primarily with nurse-midwives who care for women throughout their lifespan. Services will include annual physical exams, prenatal care, delivery and postpartum care.

The new Marquette Sports Rehabilitation Clinic is an approved in-network provider for physical therapy and rehabilitative services. Visit the website form more information.

Full-time employees receive basic life insurance at no charge. The policy is in the amount of the yearly salary rounded to the next thousand. Need to update your beneficiaries? Click here.

Benefits For Those Considering Marquette University

Marquette University has consistently ranked one of the Best Places to Work by MRA and Milwaukee Magazine. As you can see, we offer a generous benefit package to our employees. Feel free to contact us if you have any specific questions or concerns.

• Summary of Benefits (Staff)
• Summary of Benefits (Faculty)
• Benefits take effect on your date of hire. No waiting period if you submit applicable benefit enrollment forms within 30 days of your employment.
• Full-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA-CREF 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
• Full-time temporary employees with a one year contract (academic or calendar) are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA-CREF 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
• Part-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, and flexible spending accounts. There are no premium contributions from Marquette University. Employees who participate in any of these benefits are responsible for the full premium. TIAA-CREF 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
• Part-time temporary employees will have access to a limited number of voluntary benefits and employee discount programs.

Benefits Current Employees Have Access To

Marquette University has consistently ranked one of the Best Places to Work by MRA and Milwaukee Magazine. Marquette University is proud to offer generous benefit options to our employees. Take a look around and if you have any further questions, we invite you to contact a member of the benefits team.

Primary Benefits

Health Insurance	Contact UMR at (800) 826-9781 to find in-network doctors, order new insurance cards, claim inquiries, and covered benefits. Available M-F during business hours. Contact UMR at (800) 808-4424 to pre-notify or pre-authorize a procedure. Available M-F during business hours. prescription drug coverage
Dental Insurance	Contact Delta Dental at (800) 236-3713.
Vision Insurance	Contact VSP at (800) 877-7195.
Basic & Optional Life Insurance	Contact Human Resources for information about your coverage level and eligibility to increase coverage.
Short-term Disability	Reference the University Policy on this benefit.
Long-term Disability	Contact Human Resources for information about your eligibility and current benefit level.
Flexible Spending Account (FSA)	Contact the Employee Benefits Corporation at (800) 346-2126.

Voluntary Benefits

Marquette Retirement Plan	Learn more about your TIAA-CREF 403(b) and the two investment options we offer eligible employees. Income Options Staying on Track in a Volatile Market 5 Habits of Highly Successful Investors
Leaves of Absences	Do you need time away from work? Review our leave of absence policies to find an option for your situation.
MetLaw Legal Insurance	Enrollment is restricted to new hire (30 days) and annual enrollment (late October).
Tuition Remission	All tuition remission and FACHEX questions should be directed to Octavio (Cas) Castro, Vice President of Human Resources.
Employee Assistance Programs (EAP)	Contact Aurora 24/7 at (800) 236-3231. You can connect with a professional EAP counselor to schedule a consultation who can link you with specialized services for stress (work, relationships, financial), alcohol or drug abuse (yours or a family member’s), and/or balancing work and family.
Long-term Care	Marquette University has partner with Northwestern Mutual and John Handcock to assist employees in finding long-term care for themselves, parents or other family members. Employees have the option of having premiums deducted through their paycheck and this can be coordinated through Northwestern or John Handcock and Marquette's Payroll Department. Long-term Care FAQ Contact John Hancock at (800) 377-7311. Contact Northwestern Mutual at (414) 271- 3242.
Additional benefits available through MetLife	Receive special discounts that could save you money and convenient payment options including payroll deduction.           Auto & Home Insurance Flyer           Renter's Insurance Contact MetLife at (800) 438-6388 for a quote. To complement your MetLife Insurance coverage, you now have access to Travel Assistance through a marketing arrangement with MetLife. Travel Assistance Brochure Travel Assistance Flyer Travel Assistance FAQ's Contact MetLife at (800) 565-9320
Employee Discounts	Did you know Marquette University employees can get discounts at local hotels, attractions and even cellular companies. Click below to see where you can save money. (Note: You must be on campus to access the Department of Purchasing's Website.)

 

Benefits For Marquette Retirees

Retirement is one of the most important decisions you will make in your life. The benefits team is proud to offer several educational opportunities and resources for you to explore in order to make educated decisions for your retirement plan.

• Retiree Eligibility and Definition of a Retiree
• Summary of Retiree Benefits 2013
• I will be retiring when I am under age 65.
• I will be retiring when I am over age 65.
• Retirees Frequently Asked Questions

Social Security and Medicare

• See the upcoming events schedule for information on group sessions on understanding retirement healthcare and understanding social security in retirement being offered on the MU campus in fall 2013.
• Contact a Social Security Administration office three months prior to your 65th birthday. The nearest office to Marquette University is the blue federal building located on 4th Street and Wisconsin Avenue. Appointments are recommended.

Internal Marquette University process to retire

• Give your department at least a two week notice. We recommend giving a two to three month notice to ensure all of your questions are answered and all of your benefit-related paperwork is processed prior to your actual effective date of retirement.
• Your supervisor or business manager will complete a "termination form"
• A member of the benefits team will receive your "termination form" and will contact you directly regarding retiree status eligibility and any applicable paperwork you may need.
• Still have questions about the procedure?  Click here to view a schematic diagram of the process.

Time line and resources to remember

Vendor	Contact Information	Notification Time line
Medicare and Social Security	www.ssa.gov (800) 772-1213	3 - 4 months prior to retirement or turning age 65
TIAA-CREF	www.tiaa-cref.org (800) 842-2776	2 – 3 months prior to retirement or withdrawing funds
Marquette University: Tenure Buy-Out and Emeritus Status	Office of the Provost, Faculty Handbook	Prior to Dec. 1 of the final academic year.
Marquette University: Benefits	Department of Human Resources, Employee Benefits (414) 288-7305	2 – 3 months prior to your last day of work
Benefits that Cease on your Last Day of Employment	Basic Life Optional Life Long Term Disability Flexible Spending (FSA health care expenses must be incurred on or before the last day of employment; employees have a 90 day run-out period to submit for reimbursement)
Benefits that Cease at the End of the Month	Health Insurance Dental Insurance Vision Insurance
Marquette Retiree Library Benefits link
Marquette Employee Wellness Link
*Italicized benefits are COBRA eligible.  Employees may elect a continuation of current coverage under COBRA for up to 18 months. See COBRA rate sheet for pricing.

TIAA-CREF 403(b) Retirement Accounts

• You have the option of either leaving your funds in your 403(b) account upon your retirement until you wish to draw from your balance, rollover your funds into another account, or choose from one of several distribution options. Call TIAA-CREF at (800) 842-2776 for more information. Link to the TIAA-CREF area on the benefits website.
• If you are a faculty member and are considering the contract buyout implications and your TIAA-CREF 403(b) contract, you should make an appointment our TIAA-CREF individual consultant by calling (800) 842-2005 ex. 255674.
• See the upcoming events schedule for individual TIAA-CREF counseling sessions available to you by appointment only each month on the MU campus.

Tenured Faculty

• Emeritus retiree benefit synopsis
• The University will buy out a faculty member's tenure if the faculty member holds tenure and is eligible for retirement from Marquette University. Please read the specific Tenure Buy-Out Policy to review all of the conditions
• Faculty members must apply for a buy-out no later than Dec. 1 of the academic year that will be his/her final year of full-time employment.
  
• All buy-outs will have a retirement date immediately following the last day of the contract.  E.g. If the final, full-time contract ends May 23, the effective retirement date would be May 24. 
• Benefit coverage for a faculty member in his/her terminal year expires the final day of the terminal contract month. E.g. If the final, full-time contract ends May 23, health, dental, and vision coverage would continue through May 31.
• The rank of emeritus may be conferred upon a retiring tenured faculty member or a retiring academic administrator whom the university designates in recognition of the sustained high quality performance shown throughout his/her career.  Nominations and/or applications are coordinated through the Office of the Provost.

 

Employee Wellness at Marquette University

Preventive Care

Marquette University’s health, dental, and vision plans offer preventive care at 100% when in-network providers are visited. 

Health:

• Routine physical exams waive any applicable co-pays and deductible. 
• Immunizations
• Routine Diagnostic Tests, Lab & X-rays
• Routine Mammograms
• Pap Test and Pelvic Exams
• PSA Test and Prostate Exams
• Routine Colonoscopy (From age 50)
• For a complete list of preventive care benefits, please review the Summary Plan Description

Dental: Two free cleaning per year, per covered member (deductible waived).

Vision: One free well-vision exam per year, per covered member (co-pay waived).

Preventative Screenings Verification for Wellness Initiatives

In an effort to improve awareness of the importance of preventative health practices, Marquette University is asking their employees to verify their annual exam preventative screening status. This is a voluntary program and information provided by those who participate will be kept confidential; no health information will be shared with Marquette.

Below is the form your physician can complete along with Frequently Asked Questions about this initiative.

• 2013 Preventative Care Verification Form
• Preventive Care Employee FAQ

Wellness

Marquette University's wellness mission is to develop a well workplace in accordance with national guidelines and regulations.

• Employee Wellness Web site

Webinars from UMR on Healthy Living

Developing a Healthy Vision
Heart Disease Prevention
Control Your Asthma
You Don't Know What CAN Hurt You
Family Fitness Fun

Additional Information Regarding Your Marquette Benefits

Several legislative acts, including the Employee Retirement Income Security Act and the Health Insurance Portability and Accountability Act, require plan administrators, including Marquette University, to give all employees the most important facts they need to know about their health and welfare benefit plans including plan rules, financial information, and documents on the operation and management of the plan, in writing. Written notice is also required regarding the other health and welfare benefit plans that may be available to them.

The university has made this required information, which includes a copy of each applicable plan's summary annual report, an updated notice of privacy practices and a health insurance marketplace notification.

• 2013 Notice of Privacy Practices for GHPs
• Health Insurance Marketplace Notification
• Flexible Spending Account Summary Annual Report
• Medical, Dental and Vision Summary Annual Report
• Basic Life Summary Annual Report
• MetLaw Summary Annual Report
• LTD Summary Annual Report

For additional information or to request a paper copy of these notices, contact Human Resources at 8-7305.

Archived Benefit Newsletters

• Summer 2013 Benefit News-a quarterly publication
• Spring 2013 Benefit News-a quarterly publication
• Winter 2013 Benefit News-a quarterly publication

Health Care Reform Information

In response to the many requests from employees to develop easy to read (and understand) information pertaining to Health Care Reform, we are launching a communications campaign called “In a Nutshell”. Below are the first four flyers which address three issue a piece.

Health care reform, specifically the Affordable Care Act (ACA), consists of a multitude of provision that will change health insurance insurance for many Americans. As ACA is still very new, parts of it may be subject to ongoing interpretation and revision.

• Health Care Reform In a Nutshell Issue 1
• Health Care Reform In a Nutshell Issue 2
• Health Care Reform In a Nutshell Issue 3
• Health Care Reform In a Nutshell Issue 4
• Health Care Reform, In a Nutshell Issue 5
• Health Care Reform, In a Nutshell Issue 6
• Health Care Reform, In a Nutshell Issue 7
• Health Care Reform, In a Nutshell Issue 8

What is the health insurance marketplace or exchange?

An exchange is an online marketplace that will provide health insurance options to consumers. The exchange will allow consumers (individuals and small businesses initially) to compare what plans cover, what providers are covered, how deductible and copayments are different across plans and how plans compare on key quality measures. The Health Insurance Marketplace is available at www.healthcare.gov or by calling 1-800-318-2596

Accruals

Are you confused about how you are accruing and can use sick, vacation and short-term disability benefits, if applicable? Click on one of the links below for more information.

• Vacation Time
• Sick Time
• Short-term Disability
• Floating Holiday
• MU Holiday Calendar

Additional Benefit Information and Links:

• Tuition Remission Policy
• Payroll Department Website
• All Human Resources Policies and Procedure Documents

Terminating Employment with Marquette University

If you are terminating your employment with Marquette, here is a document that will guide you in how your benefits will cease.

• Termination Facts in Regards to Employee Benefits

Dropping Your Insurance Benefits

• Voluntary Drop Guidelines

Workers Compensation questions click here to view the Risk Management Website and Frequently Asked Questions guide.

 

Opportunities for Personal and Professional Growth

• Employee Development Site