Position Requisition
All full-time positions (faculty and non-faculty) and part-time regular non-faculty positions require an approved online requisition be completed via Careers@Marquette before an individual is hired to fill that open position. Part-time faculty positions and part-time temporary non-faculty positions do not require a requisition (UPP 4-23: Position Requisition/Authorization to Recruit).
Creating a User Account on Careers @ Marquette
- Begin at the Hiring Manager’s site at: http://careers.marquette.edu/hr. In the upper left hand corner, click on Create User Account, enter your Emarq/checkmarq username and the other requested information, and then submit it for approval. Once Human Resources has approved your account, you will be notified via email.
Position Requisition Instructions (Authorization to Recruit)
- Once you’ve created your Careers@MU user account, log into the Hiring Manager’s site at: http://careers.marquette.edu/hr.
- Pass messages can be edited during the creation of the requisition to include the details of your search process and timetable. Candidates that successfully apply for your vacancy will receive a confirmation number and pass message upon successful completion of their application.
- A link to to the Hiring Manager’s Guide is located in the upper left of the system’s welcome page and is available for downloading (Hiring Manager's Guide).
- Create your requisition by selecting Create Posting - From Template. If the site does not contain an existing template for your position, you will need to email the job description to a representative in the Human Resources Department. For non-exempt (hourly) positions, email the job description to Angela Nixon at angela.nixon@marquette.edu. For exempt (salaried) positions, email the job description to Lynn Mellantine at lynn.mellantine@marquette.edu. You will receive an email when the template is ready. All faculty templates are already available in the system.
Posting
- Once the online requisition (authorization to recruit) has been reviewed and approved by the appropriate department head, Budget, and Human Resources, it will be posted by Human Resources and you will receive email notification.
- The minimum posting period is seven days. At any time after the seven day posting period, you may choose to close the position by logging into the Hiring Manager’s site and changing the posting status to Close/Remove from Web. If you chose a specific end date when you created the requisition, the posting will be automatically removed on the specified date. Once the position is moved to a status of closed/remove from web, it can no longer be viewed by applicants. The applicant materials are still viewable to the hiring manager and search committee.
Applicant Communication and Status
- Applicants that have successfully applied to a vacancy receive a confirmation number and pass message. Additional communication is not sent through the system. The hiring manager is responsible for sending communication to interviewed and internal applicants (see sample letter).
- Applicants will only see a status of “In Progress” until the position is filled.You have the option of making applicant status changes at any time during the search. Once the position is filled, applicants will see a status of “Filled.” Candidates can NOT see the applicant statuses used for internal screening purposes.
- Applicants that do not meet the minimum requirements or have not been selected for interview should be listed as “Department Detd Did Not Meet Min Quals.” You must also choose an appropriate “Selection Reason” for each candidate not selected for interview. The options are: “Less relevant skills,” “Less relevant experience,” “Less relevant education,” “Salary Range,” or “Other.”
Interviewing
- You can begin interviewing immediately; however, you cannot make an offer to hire until after the seven day minimum posting period has passed.
- For interviewing tips and additional resources, please review our Interviewing Tips & Resources page.
Internal Candidates
- Every effort should be made to give internal candidates preference in the hiring process, provided that internal candidates have appropriate qualifications. As noted in UPP 4-05, “When the internal candidate meets the minimum qualifications for the open university position, or can meet the requirements in a brief time frame with on-the-job training, the hiring manager is expected to interview the candidate either by phone or in person.” For more information, please view UPP 4-05: Internal Candidates for Employment.
Final Hiring Stages
- Each candidate should have a minimum of two reference checks conducted, prior to making a final offer for employment (see sample forms).
- All applicants should have one of three appropriate statuses selected: “Department Detd Did Not Meet Min Quals,” “Interviewed/Not Hired,” or “Recommended for Hire.”
- Non-exempt (hourly) job offers will be conducted by Human Resources. Please contact Angela Nixon (angela.nixon@marquette.edu) when you are ready to proceed with an offer for hire.
- The hiring manager for exempt (salaried) positions sends the offer letter to candidates using the sample template. A copy of the offer letter should be sent to chad.mork@marquette.edu.
- The hiring manager is responsible for sending communication to interviewed and internal applicants (see sample letter).
Questions
For other questions regarding the Careers@MU system, please contact Lynn Mellantine (lynn.mellantine@marquette.edu), Angela Nixon (angela.nixon@marquette.edu) or Chad Mork (chad.mork@marquette.edu).
