Requesting a Mailing List

To request a mailing list (either address labels or an electronic file), follow these procedure(s):

Alumni and friends of the university: Millennium

• Contact Missy Lind in University Advancement or contact the appropriate college advancement officer or development director for gudiance
• Request will be completed within 10 business days or less
• Note: E-mail lists will be sent directly to the vendor and not forwarded back to the department

Faculty and staff: HR/Payroll

• E-mail request for labels to the designated individual in your area with cc: Amanda Gottheardt. These contacts will have access to pre-configured lists. If you have additional needs, the individual contacts in each area will work with you to determine if the request can be fulfilled.
• Providing labels is the responsibility of the requesting department and can be obtained from our preferred office supply vendor:
  Bubricks, attn: Sara Moker
  Z Label No. 34400
  $24.99 for 7,500 labels
  These are currently a special order, so allow time for delivery.
• The above listed labels can be used in your Lanier copiers/printers. Please use the following process when utilizing the Lanier equipment (print drivers may vary and may not be exactly as listed below):
    -Print
    -Properties
    -Paper tab
      -All pages/Type: Labels
       All pages/Input Tray: Bypass tray (then place your labels in the tray)

• To request an electronic list to be provided to an off-campus vendor or other special circumstance, or to request information not available via the 10 label options, please send an e-mail request to Lynn Mellantine in Human Resources.
  
• Note: E-mail lists will be sent directly to the vendor and not forwarded back to the department.

Current students : CheckMarq

• E-mail request or call the Office of the Registrar, attn: Kerry Grosse
  
• Request will be completed as calendar and schedule allows (usually within two weeks); an electronic file will be sent to the department or office making the request.
  
• FERPA regulations will be enforced.

• E-mail request or call Undergraduate Admissions, attn: Debbie Littlefield
  
• Undergraduate Admissions will complete the request within five business days and will send to the department or directly to the vendor processing the mail piece

• E-mail request or call Graduate Admissions, attn: Craig Pierce
  
• Graduate Admissions will complete the request within five business days and will send to the department or directly to the vendor processing the mail piece.

Remember when requesting and using these lists, it is extremely important that they be up-to-date, as this information is dynamic. If your list becomes outdated for any reason (i.e., a delayed mailing, etc.), please ask for a new list. Never re-use a list or keep the information in your own database for re-use. This can prove to be costly and embarrassing.

Also, it is more economical in time and money to utilize the university’s preferred mail house vendors for sending out any many mailings. These vendors are able to receive an electronic file of the names, print the recipient’s names directly on the publication, assemble the mail piece(s) and send to the post office for mailing. Please see the Purchasing Web site for a list of preferred vendors and contact information.