3. Procedure to Inspect Education Records

Students may inspect and review their education records upon request to the office of the appropriate record custodian, hereafter referred to as record custodian. (See following listing of academic records/education records: type, location, custodians)

• An official Request to Inspect Education Records form must be submitted to the appropriate record custodian(s). Forms may be obtained from any record custodian identified herein.
• The request must specify and identify as closely as possible the desired records.
  
  

1. At the time of the request, the student must provide proper identification (photo ID) verifying that he/she is the person whose record is being accessed.
2. Inspection and review shall be permitted within 45 calendar days from the receipt of the student's request.
3. The designated staff person(s) must supervise the review of the contents of the record with the student.
4. Students will be free to make notes concerning the contents but will not be allowed to remove any materials from the records at the time of inspection. When a record contains information about more than one student, the student may inspect and review only that portion of the record that relates to him/her.

Academic records/education records

The following is a list of the types of records that the university maintains, their locations and their custodians (custodian includes his/her designee).

Types	Location	Custodian
Academic Records/Advising Records (progress, advising, evaluations)	Office of the Dean of each Undergraduate College	Dean of the College
	Office of the Dean of Graduate/Professional School	Dean of the School
	Office of the Registrar, Zilber Hall	University Registrar
	Department Office	Chairperson of the department
	Program offices (EOP, FFP, Honors, etc.)	Director of the Program
Admissions File	Office of Undergraduate Admissions, Zilber Hall	Dean of Undergraduate Admissions
	Office of Admissions of each Graduate/Professional School	Director of Admissions of the School
	Office of the Registrar, Zilber Hall	University Registrar
Career Services Records	Career Services Center, Holthusen Hall	Director of the Center
Counseling and Testing Records	Counseling Center, Holthusen Hall	Director of the Center
Note: The confidentiality of counseling records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released.
Cumulative Academic Records (grades, transcripts)	Office of the Registrar, Zilber Hall	University Registrar
Disabled Student Services	Office of Disability Services, Marquette Hall	Coordinator of Disability Services
Disciplinary Records	Office of the Dean of Students, Alumni Memorial Union	Dean of Students
Enrollment Records	Office of the Dean Graduate/Professional School/Professional Studies/Undergraduate College	Dean of the College/School
	Office of the Registrar, Zilber Hall	University Registrar
Financial Records	Office of the Bursar, Zilber Hall	Bursar
Financial Aid Records	Office of Student Financial Aid, Zilber Hall	Director of Student Financial Aid
	Office of the Dean Graduate/Professional School	Dean of the School
Health Records	Student Health Service, Schroeder Health Complex	Director of Student Health Services
Note: The confidentiality of medical records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released.
Intercollegiate Athletics	Department of Intercollegiate Athletics, Al McGuire Center	Athletics Director
International Student Records	Office of International Education, Holthusen Hall	Director
	Office of the Dean, of each Graduate School/Professional School	Dean of the School
	Office of the Registrar, Zilber Hall	University Registrar
Miscellaneous Records (student education records not included in the above list)	The appropriate university official/employee will locate and collect such records.	The university official/employee who maintains such records