The Medical Withdrawal policy is effective fall 2012 for all undergraduate and health science professional students. The Dental School, Graduate School, Graduate School of Management and Law School have independent policies. All students, however are subject to the possible review by the Office of Student Affairs, as warranted.
ProcessA student who wishes to withdraw for health related reasons, must complete the Medical Withdrawal Request and Healthcare Provider Release forms found here. These forms must be submitted before or within the term of illness/injury. If the student is unable to participate in the medical withdrawal process and an official medical withdrawal is needed, the student’s college office, parent, spouse, partner, or other designee may do so on behalf of the student, once the incapacitation of the student is documented or power of attorney is provided. The Office of Student Affairs may, at times, require a student’s medical withdrawal on an involuntary basis. In this case, that office will process the Medical Withdrawal form on behalf of the student. In either case, voluntary or involuntary withdrawal, the university will not grant retroactive official medical withdrawals of any kind for previous sessions/terms. In addition, all previously graded courses at the time of the request will remain on the student’s record, regardless of the session/term in which the courses were taken.
A student who withdraws, or is withdrawn, for medical reasons prior to the end of late registration will have no courses reflected on the academic record for the term of the withdrawal. A student who withdraws, or is withdrawn, for medical reasons after the end of late registration will receive final grades of ‘W’ in all courses for the term of the withdrawal, except when courses have already been graded, or when grades of ‘ADW’ (administrative withdrawal) are warranted. A medical withdrawal does not appear as a specific reason for withdrawal on the student's official transcript.
The completed Medical Withdrawal Request form is to be submitted in person to Marquette Central or mailed to the Office of the Registrar by the student, the student’s designee, the student’s college office, or the Office of Student Affairs, and must include all relevant documentation as described on the form. The form and all documentation will be confidentially forwarded to the Medical Withdrawal Committee (MWC) for action.
The Medical Withdrawal Committee is comprised of five to six members. Permanent members include representatives from the Counseling Center, Student Health Services, the Office of Student Financial Aid, the Office of the Registrar, an undergraduate college representative from the Committee on Academic Procedures and a Health Sciences Professional area representative as needed. The Medical Withdrawal Committee reserves the right to consult with individuals from the student’s college office, as well as additional personnel, the Counseling Center and/or Student Health Services on a case-by-case basis. The Medical Withdrawal Committee will carefully review each request for medical withdrawal and determine the action to be taken, including any refund, if appropriate. A medical withdrawal will result in a registration hold placed on the student’s record.
A student has the right to appeal the Medical Withdrawal Committee’s determination by writing to the Office of Student Affairs within five business days of the Committee’s decision. The refund decision, if any, may not be appealed on its own, but will be considered as part of an appeal of the withdrawal decision. The Office of Student Affairs will, in turn, consult with the student’s college office, or other university offices if appropriate, and reply to the student within five business days. The determination of the Office of Student Affairs is final.
Once a final determination has been made, the form will be signed by the chair of the committee and forwarded to the Office of the Registrar. The Office of the Registrar will then notify the student’s college office and other offices, as appropriate; process the withdrawal; add the registration hold; and apply any refund, if granted. The original signed form will be retained by the Office of the Registrar as part of the permanent academic record.
Please be advised the university is required by federal financial aid regulations to conduct a review of all academic records at the end of each term to determine academic standing for each student. This includes the records of withdrawn students. As a result, you may be subject to a secondary type of withdrawal at the end of the current term under the Undergraduate Academic Censure policy. Rest assured, if you receive an academic censure notification, you may appeal the matter by following the instructions in the Communication you may receive from Marquette offices about this issue.
Because a medical withdrawal can affect so many aspects of academic progress at Marquette, the student is encouraged to first consider other options that might enable the student to remain enrolled. Before requesting a medical withdrawal, a discussion with the student’s college office, the Office of Student Financial Aid (if applicable), the Office of International Education (if applicable) and other offices, as appropriate, is highly encouraged (e.g., Veterans, ROTC). It is also recommended that each student discuss the ramifications of a withdrawal with his/her health insurance or other service providers.
Return to the University after Medical Withdrawal
Approval to return to the university following a medical withdrawal is not guaranteed. The review process will follow all of the regulations outlined in the university readmission policy, in addition to any additional requirements imposed at the time of the medical withdrawal. The Medical Withdrawal Committee must approve a student’s return to the university and the student’s college must subsequently approve readmission to the college (if applicable). The registration hold imposed at the time of the medical withdrawal will not be removed from the record until the student is readmitted by the college (as applicable) and/or approved to return to the university by the Medical Withdrawal Committee.
Because of the documentation required, and the various decisions that must be made by university officials, it is necessary that the process to return, as outlined above, begin well in advance of the session/term in which the student wishes to re-enroll. At a minimum all required forms an documentation must be submitted no later than two weeks prior to the start of the session/term in which the student desires to return to the university. Failure to meet the two-week deadline may result in deferment of medical clearance and readmission to the following session/term.
The Office of the Registrar is the official keeper of academic records including course registrations, grades, transcripts and diplomas.
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