Starting a New Organization
Student organizations can be formed and recognized when the Office of Student Development (OSD) determines that the group’s purposes are in accord with the stated purposes and policies of the university. A group of students wishing to form an organization must:
- Complete a Request to Organize form available from OSD (AMU 121) and include signatures of at least five interested members;
- Receive preliminary approval from OSD (allows forming organizations to hold three meetings for recruitment or crafting the constitution);
- Develop and submit a constitution according to the guidelines in the Model Constitution (available in the Office of Student Development);
- If applicable, submit letters of support from the appropriate department, individual or council (e.g. Greek organizations, religious or spiritual organizations, club sports, domestic or international service);
- Obtain approval from the OSD and the Student Senate of MUSG;
- Submit the name of an advisor (recommended);
- Meet with an Office of Student Development staff member to review organization policies and procedures.
Additional considerations regarding the formation of a recognized student organization include:
- Proposed groups that have the same or substantially similar purposes as an existing recognized
student organization generally will not be recognized;
- Proposed groups that are formed for commercial purposes or primarily for the financial benefit
of an external corporation or organization will not be recognized;
- Proposed groups that are formed for the purpose of sponsoring a singular campus event generally
will not be recognized;
- Social fraternities or sororities must be affiliated with a national organization; as part of the
formation process they must be sponsored by and become affiliated with one of Marquette’s
governing councils (Interfraternity Council, National Pan-Hellenic Council, or Panhellenic
Association) and have completed the appropriate expansion process.
Some organizations may be required to show proof of liability insurance coverage, depending on proposed organization activities.
Following receipt of the Request to Organize form and preliminary approval of the group by the Office of
Student Development, three organizational meetings may be held for the purposes of recruiting members and
drafting the constitution and by-laws. Facilities may not be used for events, and student organizations may
not make a reservation for any event that requires a facilities charge or service fee.
Once the constitution is submitted, the Office of Student Development will review it. If approved by the Office
of Student Development, the constitution will be sent to a MUSG Senate committee. An officer representing
the organization must be present at the Senate Committee meeting to answer any questions.
If approved by MUSG, the Office of Student Development will meet with a representative of the organization
to review, discuss, and answer any questions regarding policies, procedures, and expectations of the student
organization. At the conclusion of this meeting, the organization will be informed that the University officially
In rare cases of an irreconcilable difference between or among a student organization, the Office of Student
Development, and/or MUSG, the Vice President for Student Affairs will make the final decision on approval
of the constitution and recognition of the student organization.
For organizations that have graduate students as regular members and/or officers, these procedures are the
same, with the exception that approval of Marquette University Student Government is not required. The
formation, recognition, and supervision of student organizations affiliated with the Law School or Dental
School are conducted by student services staff within those schools and not through the procedures outlined
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Responsibilities of Student Organizations
The officers and members of student organizations are responsible for conducting their activities in accordance
with the purposes and rules of the university, as well as with the purposes and procedures stated in their
- The officers and members are responsible for observing all laws and regulations governing the
various activities of the group. The university does not authorize, protect, defend, or assume
responsibility for violations of public or private rights by students or student groups. Regardless
of any civil or criminal action which may be taken against students or student groups by reason
of irresponsible conduct, such conduct, on or off campus, may subject the student or group to
university disciplinary proceedings. Student organization members and officers should be aware
that the organization and officers may be held responsible for injury or loss to others arising from
their operations and activities. Therefore, officers and members should consider whether they need
liability insurance to protect the organization, its members, or officers. Organizations should check
with national chapters and their associations to see if plans are available to them.
- The officers and members are responsible for registering the organization annually and maintaining
their good standing as an officially recognized Marquette University student organization by
completing the registration process on Marquette Involvement Link and following all applicable
rules, regulations, and procedures. It is strongly recommended that student organizations maintain at
least five (5) active members in order to ensure the continuity of the group.
- The officers and members are responsible for informing the Office of Student Development of
any changes in officers and/or a change in advisor. NOTE: Failing to register for two consecutive
academic years will result in withdrawal of recognition and the organization will be required to
resubmit a Request to Organize form and a constitution to the Office of Student Development and
the MUSG Student Senate for approval.
- The officers and members are responsible for submitting a constitution to the Office of Student
Development every four (4) years for review and revision. Constitutions must include all information
required by the model constitution provided by the Office of Student Development. Any changes in
a student organization’s constitution are to be authorized by the Office of Student Development and
approved by MUSG before the proposed change(s) becomes effective.
Only officially recognized and currently registered student organizations are authorized to use university
facilities or services, or permitted to identify themselves directly or indirectly with the university’s name or
credit. Note that this regulation is not intended as a restriction upon the right of students to organize, but it is
necessary in order to protect the proprietary name, credit, and facilities of the university. Student organizations
do not officially represent the university but are considered independent entities that are eligible for benefits
and privileges of recognition.
In some instances, the Office of Student Development may deem it necessary to review an organization’s
recognized status, operations, and procedures. Under such conditions, Student Development reserves the right
to remove an organization’s recognized status with the University. Marquette University reserves the right
to take any action it deems appropriate with respect to any actions or activities undertaken by any student
organization. Additional information related to student organization disciplinary actions is located in the student
handbook, At Marquette.
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Benefits and Privileges of Student Organizations
The following are some of the benefits and privileges that are extended without charge (unless specified
otherwise) to each Marquette University student organization upon its official recognition by the university. An
organization’s failure to maintain recognition through annual registration may result in suspension of any or
all of these benefits and privileges.
- To reserve campus facilities and outdoor
spaces up to one calendar year in advance
of the event date. (Contact the Event
Management staff for any fees that may
- To be included in the directory of officially
recognized Marquette University Student
Organizations on Marquette Involvement
- To post authorized publicity in approved
posting areas and to reserve publicity space
(bulletin boards, display cases, windows,
etc.) in the AMU facilities and residence
- To reserve and use rooms in academic areas
(Note: Only for current semester)
- To reserve and use space in the AMU for
the sale of goods (no food sales) or the
distribution of approved literature
- To use “Marquette” as part of the
organization name (The Marquette
University name may be used only for
purposes generally consistent with the
organization’s purpose and only to identify
affiliation as a student organization.
Marquette may not be listed as the first word
in an organization’s official name)
- To obtain permission from the AMU Event
Management Office to host an event in a
university building after its normal closing
hour (Additional charges may be incurred
by the organization in order to use facilities
beyond posted hours)
- To purchase catering services at a
- To borrow athletic equipment from the
Helfaer Recreational Center
- To request the formation of leagues in which
to play inter-organization athletic events and
be assigned referees for games
- To apply for and receive funding from
MUSG (undergraduate organizations only)
and/or the Office of Student Development
- To have buildings unlocked and locked for
approved events by the Department of Public
- To be assigned a university mailing address
and exclusive use of a secure mailbox in
the Center for Leadership, Service, and
Involvement (AMU 137)
- To use facilities, resources, and services
of the Center for Leadership, Service, and
Involvement (some services or resources
may have a fee)
- To arrange for news coverage of events
of public interest through the Office of
Marketing and Communication
- To participate in both the fall and winter
- To have an advisor
- To receive help, advice, and assistance
from the staff of the Office of Student
- To participate in all organizational
workshops and training activities
- To have access to mailing lists for students,
staff, or faculty, as well as lists of incoming
freshmen who indicate interest in a particular
- To link its web site with the Marquette
University web site. All organizations with
links to the Marquette University web site
must comply with student organization web
site policies and procedures as outlined by
the Office of Student Development
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Eligibility for Organization Membership
- All full-time undergraduate students are eligible for membership in any undergraduate student
organization in accordance with the standards, academic or otherwise, established by each organization.
Any student organization which selects its membership or officers upon the basis of restrictive clauses
dealing with race, color, gender, age, sexual orientation, religion, disability, veteran’s status or national
origin will be considered to be operating in conflict with university policy.
- Any part-time student, graduate student, professional student, faculty member, or administrator
may be an associate member of any undergraduate student organization, and may not hold office
or vote. Graduate students may only be regular members, hold office, or vote in graduate student
- The officers of all student organizations as well as the elected and appointed senators and officials
of MUSG must be in good standing (not on academic or disciplinary probation) at the time of their
election or appointment and throughout their terms of office. The Office of Student Development will
check the status of each student who runs for office or is appointed to a position within MUSG.
- No student shall simultaneously hold more than one of the following positions:
- president, executive vice president, program vice president, legislative vice president,
financial vice president, or communication vice president of the Marquette University Student
- MUSG legislative senator
- College Council or Governing Council President
- No student may serve simultaneously on more than two college councils
- The authority and responsibility for ensuring that officers comply with grade requirements for club
and organization officers (president, vice president, treasurer, secretary, social chairperson, etc.) shall
reside with the officers of that organization. In instances of dispute, the decision-making authority
and responsibility rests with the Office of Student Development.
- Marquette University has a deferred joining policy for students interested in social Greek
organizations. See the Fraternity and Sorority Information at the back of this handbook for more
details about this policy.
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It is a violation of the Student Conduct Code for a student or student organization to participate in hazing
or harassment which includes actions or situations that do or could result in mental, emotional, or physical
discomfort, embarrassment, ridicule, or endangerment whether intentionally, for fun, or by consent.
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Requirements for Officers
The officers of all student organizations as well as the elected and appointed senators and officials of
MUSG must be in good standing (not on academic or disciplinary probation) at the time of their election or
appointment and throughout their terms of office. The Office of Student Development will check the status of
each student who runs for office or is appointed to a position within MUSG.
The authority and responsibility for ensuring that officers comply with grade requirements for club and
organization officers (president, vice president, treasurer, secretary, social chairperson, etc.) shall reside with
the officers of that organization. In instances of dispute, the decision-making authority and responsibility rests
with the Office of Student Development.
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Registered student organizations have the benefit of an organization mailbox at the Center for Leadership,
Service, and Involvement. Both campus and off-campus mail can be received through this address. Student
organization leaders are expected to check their mailbox at least once a week due to the small size of the boxes
and the large volume of mail that comes through.
Mailbox combinations are released to the organization president via email at the beginning of each semester.
Combinations can also be retrieved by stopping into the Office of Student Development (AMU 121). Please
note that for security reasons the mailbox combination will only be released to the organization president.
If an organization fails to empty its organization’s mailbox, the Center for Leadership, Service, and Involvement
staff will notify the organization of a date by which everything needs to be emptied. If the organization fails to empty
the mailbox by this date, the mailbox will be reassigned to another organization.
Your Organization's Address
LEAD Center Mailbox # _____
P.O. Box 1881
Milwaukee, WI 53201-1881
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