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Family Educational Rights and Privacy Act (FERPA) Policy
1. Definitions
For the purposes of this policy, Marquette University has used the following definitions of terms.
Student — any person who attends or has attended Marquette University.
Education records — any record (in handwriting, print, tapes, film, electronic, or other medium) maintained by the university or an agent of the university that is directly related to a student, except:
- A personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record.
- An employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual's employment.
- Records which are created and maintained by Public Safety for law enforcement purposes.
- Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in his or her professional or paraprofessional capacity and which are used only in connection with the treatment of a student and which are disclosed only to individuals providing that treatment.
- Alumni records that contain information about a student after he or she is no longer in attendance at the university and which do not relate to the person as a student.
Parent — includes a natural/adoptive parent of a student, a guardian, or an individual acting as a parent in the absence of a parent or a guardian.
Qualified parent — is either (1) a parent who has been given written consent by a student for the parent to review the student's education records or (2) a parent who has claimed the student as a dependent as defined in section 152 of the Internal Revenue Code of 1954 in the most recently ended tax year.
Record custodian — university employee, or designee, who maintains education records.
School official is:
- A person employed by the university in an administrative, supervisory, academic, research, or support staff position.
- A person elected to the Marquette University Board of Trustees.
- A person hired or utilized by the university on a temporary basis to perform a special task (e.g., attorneys, auditors).
- A person utilized by the university for the purposes of verifying scholarship, honor society or other academic honors eligibility and/or selecting recipients for such honors or scholarships.
A school official has a legitimate educational interest if the official is:
- Performing a task specified in his/her position description or contract or pursuant to written/oral direction from appropriate supervisory personnel.
- Performing a task related to a student's education.
- Performing a task related to the discipline of a student.
- Providing a service or benefit relating to the student or student's family,
such as health care, counseling, job placement, honor societies and academic honors consideration, or financial aid.
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