Family Educational Rights and Privacy Act (FERPA) Policy 3. Procedure to Inspect Education Records  Marquette's FERPA Policy    • FERPA Policy Home Definitions Annual Notification Procedure to Inspect Education Records; List of Academic Records & Education Records Right of the University to Refuse Access Refusal to Provide Copies Fees for Copies of Records Disclosure of Education Records Record of Requests for Disclosure Directory Information Correction of Education Records Complaint Procedure Students may inspect and review their education records upon request to the office of the appropriate record custodian, hereafter referred to as "record custodian." (See following listing of Academic Records/Education Records: Type, Location, Custodians) An official "Request to Inspect Education Records" form must be submitted to the appropriate record custodian(s). Forms may be obtained from any record custodian identified herein. The request must specify and identify as closely as possible the desired records. At the time of the request, the student must provide proper identification (photo I.D.) verifying that he/she is the person whose record is being accessed. Inspection and review shall be permitted within 45 days from the receipt of the student's request. The designated staff person(s) must supervise the review of the contents of the record with the student. Students will be free to make notes concerning the contents, but will not be allowed to remove any materials from the records at the time of inspection. When a record contains information about more than one student, the student may inspect and review only that portion of the record which relates to him/her. Academic Records/Education Records The following is a list of the types of records that the university maintains, their locations, and their custodians (custodian includes his/her designee). Types Location Custodian Academic Records/Advising Records (progress, advising, evaluations) Office of the Dean of each Undergraduate College/School Dean of the College/School Office of the Dean Graduate/Professional School Dean of the School Department Office Chairperson of the Department Program Offices (EOP, FFP, Honors, etc...) Director of the Program Admissions File Office of Undergraduate Admissions, Marquette Hall Dean of Undergraduate Admissions Enrollment Records Office of the Dean Graduate/Professional School/Professional Studies College Dean of the School/College Office of the Registrar, Marquette Hall University Registrar Career Services Records Career Services Center, Holthusen Hall Director of the Center Counseling & Testing Records Counseling Center, Holthusen Hall Director of the Center Note: The confidentiality of counseling records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released. Types Location Custodian Cumulative Academic Records (grades, transcripts) Office of the Registrar. Marquette Hall University Registrar Disabled Student Services Office of Disability Services, Alumni Memorial Union Coordinator of Disability Services Disciplinary Records Office of Student Development, Alumni Memorial Union Dean of Student Development Financial Records Office of the Bursar, Campus Town, 1618 W. Wells St. Bursar Financial Aid Records Office of Student Financial Aid, 1212 Building Director of Student Financial Aid Office of the Dean Graduate/Professional School Dean of the School Health Records Student Health Service, Schroeder Health Complex Director of the Service Note: The confidentiality of medical records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released. Intercollegiate Athletics Intercollegiate Athletics, Al McGuire Center Athletics Director International Student Records Campus International Programs, Alumni Memorial Union Director of the Program Office of the Dean, Graduate School Dean of the School Miscellaneous Records (student education records not included in the above list) The appropriate university official/employee will locate and collect such records. The university official/employee who maintains such records FERPA Home  1 2 3 4 5 6 7 8 9 10  11