2011 Reallocation and Cost Avoidance = $1,186,168
Listed below are the activities that occurred during FY 2011 to reallocate funds or avoid costs.
Dorm Furniture Donations (Operations) = $15,000
Removal of the old furniture from Cobeen Hall and McCormick Hall could have been costly, but Marquette avoided at least $15,000 in removal costs by donating many of the desk, bed and dresser units to organizations in the Milwaukee and Chicago area. The value of the items to those that received them = PRICELESS!
RHA/MUSG Electronic Elections (Publications/Printing) = $750
RHA, MUSG, and ITS collaborated to create an online election process for fall elections. The entire Hall and Apartment Council executive board elections moved from paper ballots to online, which MUSG already did for hall senators. The ability to coordinate the RHA election process with the MUSG election process resulted in significant savings of paper and time.
LED Lighting (Technology) = $4,526
Sixty-five existing lighting fixtures were deactivated and replaced with energy efficient LED fixtures in the Wells Street Parking Structure. The energy savings are approximately 60,000 kWh annually. The average energy cost in this structure is $0.075.
Bulletin Software (Technology) = $13,000
The university introduced a new online bulletin software system to replace the printed undergraduate bulletin entirely and supplement some of the bulletin printing in other departments on campus. The software provides a searchable option that is more efficient and provides greater usability.
MU Circles Sponsorship (Outsourcing/Program Elimination) = $170,000
Marquette Circles programming is now being supported by corporate sponsorships. Circles is now 100% sustainable through non-Marquette financial resources.
Grant Thorton Audit (Operations) = $129,408
During the close-out audit of Eckstein Hall, over $129,000 in avoided project costs were identified.
Tenant Guide (Publications/Printing) = $8,500
The Tenant Guide used by upper class students, when searching for housing options, is now on-line for easier access. Previously, 3000 copies of the Tenant Guide were printed annually. Moving to an online version avoids printing costs, postage charges, and saves Marquette employees over 120 hours annually, The time that used to be spent updating the guides, is now spent doing other productive activities.
IntelliDESK Replacement (Technology) = $6,000
The University Information Center has replaced their legacy phone directory program, IntelliDESK, with Microsoft Lync. This change has facilitated the elimination of three telephone lines and $2500 spent on annual tech support.
Labor Distribution and Workstudy Reports (Publications/Printing) = $7,000
Previously, Payroll printed Labor Distributions and College Workstudy reports monthly and mailed them in confidential envelopes. Now the reports are available online for supervisors to view thru Business Objects with security built in. Annual savings are 36,000 sheets of paper and 360 employee hours now reallocated to other activities.
TW Telecom Phone Service (Technology) = $145,000
Marquette's AT&T service agreement expired September 2010. This contract was replaced with the same services from TW Telecom at a lower cost.
Athletics Media Guides (Publications/Printing) = $60,000
Athletics eliminated all media guides in 2010-11, with the exception of men’s basketball. GoMarquette.com (re-design launched July 2010) and WeAreMarquette.com (debuted in August 2010) will serve as the home for a majority of the content previously found in media guides.
Rec Plex Towel Policy (Operations) = $1,000
The Rec Plex implemented a new towel program to hold users accountable for returning towels post-workout. At check-in, the number of towels taken is noted and users are required to return the correct number of towels upon exiting. Previously, towels went missing at a rate of a dozen/week. Since the introduction of this new program in August, nobody has been charged the $3 replacement fee for a missing towel. The Plex has only had to order new towels as replacements for wear and tear.
Debt Refinancing (Operations) = $192,000
Marquette has taken advantage of historically low interest rates to refinance its debt.
Purchasing Initiatives (Operations) = $62,000
Purchasing is always looking to utilize preferred vendors and negotiate more favorable contracts. Some of the savings this year have been in scientific research supplies and chemicals.
WAICU Environmental Audit (Operations) = $164,284
Marquette participated in the Wisconsin Association of Independent Colleges and Universities (WAICU) peer audit initiative to negotiate an agreement to waive any fees resulting from an Environmental Protection Agency (EPA) audit. The result was that Marquette would have incurred $168,284 in EPA impossed penalties - an amount indicating that Marquette was well prepared and scored well below the average of the 8 schools audited so far.
Repurposed Furniture (Operations) = $2,000
The Purchasing department organized a showing of excess furniture for departments to come 'shop' for their needs thus avoiding the cost of purchasing new furniture.
International Studies Initiatives = $104,000
Students studying abroad can now enroll through Marquette University for many study abroad programs enabling them to use federal financial aid awards.
Student Health Services = $85,000
Several positions in Student Health Services were reduced from 12 months to 11 months. This was done to maximize efficiencies during periods of low utilization (primarily summer months). Additionally the clinic will be closing for an additional week during Christmas break. This does not result in a "loss of benefits" to students because the clinic is not considered an essential service during this time of semester break when residence halls are closed and students are away from campus. Funds saved from salaries have been reallocated to cover operating costs in the clinic.
Marquette in the News = $7,700
Marquette in the News is now a weekly email distributed to those interested in knowing when Marquette is mentioned in the media. In the past, this information was gathered into a packet and photocopied. Hard copies were distributed to Marquette departments and trustees. The switch to email distribution saves paper, printing and postage along with 23 hours/month of employee time now being spent on other productive tasks.
Women's Basketball Game Programs (Publications/Printing) = $5,000
Athletics has simplified the women’s basketball game programs to reduce the cost and printing requirements. The format was changed to a B/W double sided 8.5x11 single sheet.